Wes Lyons

Joint meeting called to order.  Quorum is present.

Previous meeting minutes approved.

First Commercial Bank – a resolution to change authorized signers to include Brooke Balch and remove Donnie Claxton.  Two signatures are required on all checks over $5000.  Motion passed.

Employee Benefit Plan Provider – a resolution to change providers from a local small company to a less expensive national provider that would include as providing a debit card for health and childcare accounts savings accounts.  This will replace the old method of submitting paper forms and waiting for reimbursement. Motion approved.

Purchase Order for Estes Rocket Kits -  Total cost is $132,000+ and the expenditure is budgeted.  Purchase order approved.

Purchase order for center’s insurance through J. Smith Lanier (liability, worker’s comp, auto, etc).  The quote is for $369,000.  Questions arose around how often the center has bid this coverage in the past along with if the upward trend is due to the economy or due to the broker’s fees.  Some board members think that the center should periodically go through the process of bidding out the broker services to ensure that the center is getting the best rate for future years.  The purchase order was approved for $369,000.

Audit Purchase Order for Anglin · Reichmann · Snellgrove & Armstrong P.C.  While the cost would fall under the CEO’s signature authority, the committee members requested to be the signing authority. The firm has committed to keep the pricing the same for three years but the board is only currently executing one year at this time.  Purchase order approved.

Purchase order for State of Alabama Division of Risk Management for center buildings insurance $147,000.  Center is mandated to carry this coverage through the state. Some discussion if the center could save money in the future if the mandate were to be removed and the center was able to reach out to private insurance companies.  Several board members expressed interest in discussing with members of the state legislature for future years. Purchase order approved.

Space Camp Korea licensing agreement.  The center recently welcomed several representives from the organization looking to open Space Camp Korea. After the visit the Korean representatives invited center leadership to visit their possible future site.  The site will be near the 2018 Winter Olympics and the property is already in the hands of the investor.  A draft licensing agreement has been reached by both sides.  Board members were very impressed with the quality and speed in which the terms of this agreement as well as the future marketing potential.  The clearance to proceed with finalizing agreement was passed by both committees.

Key items from CEO’s report.

Representives from the 10 NASA Visitors Center recently met at the U.S. Space and Rocket Center.  The working group now has a new website (www.visitnasa.com) and is currently working on a passport program for their members.

The U.S. Space and Rocket Center has established a partnership with NASA’s Intern Partnership program that will allow the center to hire Space Camp Crew Trainers from the program.  This will provide the center access to a competitive nationwide list of candidates that have expressed interest in NASA’s programs..

Toyota has donated $10k to the U.S. Space and Rocket Center in support of Space Camp programs. In exchange for the donation, Toyota will become the first team sponsor of 2013 season.  The donation was timed to take place at the same time Endeavour was being moved to the California Science Center.  See this article for more information.

New robotics program starts next year.
Bus barn improvements continue.

Shipping Wars is interested in helping with T-38 or G2 move.

United Launch Alliance exhibit now in Davidson Center.

USAMC letter of support.

Skylab hab and lab module will return to Davidson Center.  Should be in place before January 31st event.

G2 will be here when center raises enough money.

Von Braun Archives.

Finance report-

Year end reports -

Met rolling fixed charge coverage ratio at 1.21.

FTE decrease of 13 from last year (332)

3014 sales per FTE.

Net operating revenue 1.5 million better than last year.

375295 avail, 139 outstanding.

Cash flow looks hairy in feb without any other licensing income.

- Contract status report -
2 P.O over 50k.  Result of last meeting for museum and lawn care service.

Registration
Long term was 37% Short programs were 63%
Camp revenue was up $173,000 in revenue for a total near 12,500,000.

Licensing -

Visit to space camp turkey went well.  Impressed with facility and staff.  exceeded expectations and the software upgrade went well.  Canada and Turkey payments are up to date.

Foundation report

Net change number going to be higher in order to contribute money to the center’s endowment. $95,000 and made $4,000 in interest.

Energy status – executed the TVA partners agreement, does allow the center to stay in play with the 12 cent rate.  Looking possibly do a energy conservation audit.  ESG has offered the audit at no cost.